The Walrus has a job opening for an office administrator. We are looking for an energetic professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative and executive support related tasks, and able to work independently with little or no supervision.
You will be responsible for overseeing the maintenance of office systems and work space, ensuring an efficient and productive work environment for our team. You will be the keeper of the keys, the office supply cabinet – and of every resource the employees need to do their jobs. You are the point person for mailing, shipping, supplies, equipment, bills and errands. You will be responsible for knowing The Walrus’s operational and administrative procedures inside and out. Duties will include but not limited to:
- Respond to telephone, email, walk-in inquiries
- Greet and provide general support to visitors
- Organize and schedule meetings and appointments and manage office calendar
- Schedule kitchen duties and ensure common areas of the office are tidy
- Manage office equipment
- Communicate with cleaners and building maintenance as problems or issues arise
- Maintain office supplies, stationary, kitchen supplies and petty cash
- Open, sort and distribute incoming and outgoing mail
- Manage courier account and send/receive packages
- Ensure filing systems are maintained and current
- Partner with HR to maintain office policies as necessary
- Assist publisher and other departments with–scheduling, correspondence, courier packages, organization, foundation work, board meeting materials
- Admin work for special projects, grant applications, foundation fundraising efforts, events, research and other administrative tasks supporting all Departments involved in both the execution of the magazine and the work of the foundation
- Work on database management
Administrative Support to Accounting
- Process banking deposits, wire transfers and Moneris e-select payments
- Expense invoice and credit card administration and reconciliation, receipt coordination and apply coding and allocations for Accounting
- Prepare and process sales invoices including collection
- Process webstore orders, merchandise and payments
- Scan and file electronically all expenses and revenue documents
- Strong organizational skills, attention to detail and the ability to multi-task
- Team-player, responsible and reliable
- Solid communication skills – written and verbal
- Experienced with Microsoft Office programs ie. Excel, Word with excellent data entry skills
- Comfortable with daily trouble-shooting including office equipment, computers and phone network
- Familiarity with CRM such as Salesforce is an asset
- Minimum College Diploma required
We offer a competitive compensation and benefits package. The position starts September 4, 2018. If you believe your experience, qualifications and interest are a good match, submit your resume and cover letter as one document with “Office Administrator” in subject line to email@example.com. Deadline July 22 at 11:00pm.
The Walrus Editorial Fellowship
We are currently closed for submissions, but we will open back up for applications on August 31, 2018.
Add this to my calendar so I don’t forget!
The Walrus plays a vital role in ensuring that Canada’s next generation of editors and media leaders get the training they need. Every year, The Walrus welcomes six editorial fellows, who each spend six months with us, developing their skills through our work-integrated learning experience.
Magazine editing requires a suite of skills that are optimally learned from experience. Walrus Fellows participate in every part of our publication process, from attending story meetings to fact-checking articles and proofreading the magazine; in the process, they learn how pieces, ranging from short essays to long-form features and memoirs, are commissioned and edited.
To date, over 100 fellows have graduated from the program, and the majority have gone on to distinguished careers in Canadian and international media organizations such as the CBC, the National Post, Toronto Life, Bloomberg News, Reuters, the Globe and Mail, the Toronto Star, Forbes, The New Yorker, Harpers, the New York Times, The Economist, and the Guardian.
- A secondary school student who performs work under a work experience program authorized by the school board that operates the school in which the student is enrolled;
- An individual who performs work under a program approved by a college of applied arts and technology or a university.