The development officer plays a key role in stewarding all donors and supporting cultivation and solicitation activities. Under the guidance of the director of development and strategic communications, the officer assists with all departmental initiatives such as annual giving campaigns, grant proposal/report writing, donor cultivation, prospecting research, events, and seeking other opportunities for donor engagement. The position also shares responsibility for maintaining the donor database.
The successful candidate will be self-motivated, entrepreneurial, and willing to take complete ownership of critical duties. The following responsibilities will be divided according to skills and experiences, between two development officers.
Cultivation and Solicitation Activities
- Contribute to the development, coordination and implementation of fundraising strategies
- Raise revenue based on approved annual operating plan goals through a portfolio of annual, mid, and major level prospects
- Proactively use prospect identification, research, and qualification processes to generate foundation, major donor, and corporate sponsor prospects
Grants and Grants Management
- Research prospective corporate, government, and foundation grants and establish a robust pipeline
- Create proposals, grant applications and impact reports
- Manage and maintain grant files to ensure all grant-related correspondences, guidelines, and requirements are documented
Donor Relations, Stewardship, and Gift Processing
- Draft donor and stewardship correspondence, including solicitation, cultivation, and acknowledgement letters
- Ensure procedures and standards for timely and accurate acknowledgement of donors are met for every gift
- Update and manage the administrative processes associated with data collection and impact assessment
Annual Giving Responsibilities
- Coordinate all activities of the annual giving program including but not limited to direct-mail solicitations, online appeals, donor communication, and reports
- Maintain donor database, ensuring accuracy of records and reports
- Assist in the creation of external content and collateral for direct mailing
Event Coordination Responsibilities
- Provide event coordination support for the annual Walrus Gala and three to four smaller fundraising and cultivation events throughout the year
- Develop invitations and manage guest-list preparation
- Coordinate sponsorship outreach and solicit in-kind donations
- Coordinate the work and contracting of outside vendors
- A university degree (or equivalent) with formal fundraising management training (preferred)
- A minimum of 1-3 years of charitable sector experience, or transferable experience in a business development role
- Experience with fundraising database software (i.e. Salesforce, Raiser’s Edge)
- High proficiency in all MS Office products, particularly Excel
- Excellent written and verbal communication skills
- Strong organizational and administrative skills, strong attention to detail, and the ability to manage and meet deadlines
- A passion for the educational mandate and activities of the Walrus Foundation
Salary and Benefits
The Walrus Foundation offers a competitive salary and an excellent benefits package.
Please consider joining our team if you have a strong commitment to a career in fundraising and are interested in supporting essential Canadian conversation and exceptional journalism.
Interested candidates should send a cover letter and resumé to [email protected]. Only candidates who are to be interviewed will be contacted.
The Office Manager’s role is central to the smooth operation of the Walrus Foundation and requires extensive administrative experience. We are looking for someone who is organized, unflappable, authoritative, and who can deliver on deadline and can make sound decisions in a pinch, perhaps under high pressure circumstances.
You will be responsible for overseeing the maintenance of office systems and work space, ensuring an efficient and productive work environment for our team. You will be the keeper of the keys, the office supply cabinet, and of every resource the employees need to do their jobs. You will manage the administrative budget and be responsible for knowing the foundation’s operational and administrative procedures inside and out.
- Office Manager experience; organized, efficient, deadline-oriented, team-player, responsible, and reliable
- Excellent communication skills (written and verbal)
- Accounting and accounts receivable experience
- Excellent computer and office equipment skills (including Salesforce, Excel, Xerox machines)
- Familiarity with The Walrus magazine and The Walrus Foundation an asset
- Liaise with Bookkeeper and Accounting firm
- Responsible for admin department budget, expense forms, petty cash management, allocation forms, filing, and reporting
- Day-to-day general office troubleshooting, including office equipment and phone network
- Financial: process accounts payable and receivable, reconcile and process staff, and speaker expenses. Manage banking deposits and wire transfers plus Moneris e-select payment processing. Credit card management and reconciliation, receipt coordination and payment allocations
- Sales Support: prepare and process print advertising invoices
- Data base management: word documents, excel
- Office maintenance: deal with suppliers, building management, office supplies
- Webstore: process all webstore orders, merchandise, and payments
- IT: organize computers and maintenance and support and back up and deal with IT issues, setting up new computers, calling in appropriate contractors, all leasing arrangements
- Manage courier account and send/receive portfolios and packages
- Assist publisher and other departments with–scheduling, correspondence, courier packages, organization, foundation work, board meeting materials
- Admin work for special projects, grant applications, foundation fundraising efforts, events, research and other administrative tasks supporting all departments involved in both the execution of the magazine and the work of the foundation
- Reports to the Director of Operations
We offer a competitive compensation and benefits package. The position starts mid-June.
If you believe that your experience qualifications and interest are a good match, please submit your resume and cover letter as one document with “Office Manager” in the email subject by 5pm EST on Friday, May 19, 2017 to [email protected].
The Walrus Foundation is not currently accepting applications for the spring 2017 six-month Walrus Editorial Fellowship Program. The application process for the fall 2017 Fellowship will open again in September, with a program start date in early November.
The Walrus Editorial Fellowship Program—a pilot project funded by the Chawkers Foundation and other like-minded donors, and administered by the charitable, non-profit Walrus Foundation—trains young professionals in editorial work, to the rigorous standards of Canada’s celebrated magazine of long-form journalism, ideas, and culture. Editorial Fellows research story ideas with editors, and fact-check and proof the content of The Walrus in print and mobile editions. Additional “desk assignments” include reviewing unsolicited submissions; monitoring and compiling web comments, tweets, and letters to the editor; gathering biographical information for the Contributors page; and assisting the online and tablet editors with digital and expanded content.
Editorial Fellows also have access to training seminars led by editors and staff of the Walrus Foundation, in topics ranging from copy editing and magazine theory to circulation and non-profit development. A full-time fellowship pays $400 per week and lasts six months.
To apply, please send a cover letter, your resumé, and two letters of reference to [email protected] by midnight on Sunday, March 26.
We are eternally grateful to our founding donor, the Chawkers Foundation, for its support of education, training, and all things Walrus.
The Walrus Foundation is not currently accepting applications.
- A secondary school student who performs work under a work experience program authorized by the school board that operates the school in which the student is enrolled;
- An individual who performs work under a program approved by a college of applied arts and technology or a university.