The Walrus provokes new thinking and sparks conversation on matters vital to Canadians. As a registered charity, we publish independent fact-based journalism, produce national ideas-focused events, and train emerging professionals in publishing and nonprofit management. The Walrus and its strong community of supporters are invested in the idea that a healthy society relies on informed citizens.
Office Manager
The office manager’s role is central to the smooth operation of The Walrus media organization and requires extensive administrative experience. We are looking for someone who is organized, unflappable, and who can make sound decisions in a pinch, perhaps under high-pressure circumstances. This full-time opportunity is both a service oriented and administrative role. The individual in this role must be adept at both independent work and team collaboration, with strong multitasking abilities, attention to detail, a high level of accountability, and excellent organizational skills to meet deadlines efficiently.
The office manager will be responsible for overseeing the maintenance of office systems and workspace, ensuring an efficient and productive virtual and physical office work environment for the team. The incumbent is responsible for knowing the foundation’s operational and administrative procedures inside and out.
Responsibilities
- Support all departments in an administrative and IT capacity
- Manage various applications and databases
- Process accounts payable and receivable
- Prepare and process client invoices for various departments
- Manage banking deposits and online payments, credit card management and reconciliation, receipt coordination, and payment allocations
- Generate tax and business receipts for donations
- Process all online orders received via webstore
- Administer and assist onboarding of new employees
- Attend board meetings, take meeting minutes, and compile all board meeting packages and invitations
- Liaise with vendors and building management
- Manage day-to-day general office troubleshooting, including office equipment
- Organize computer distribution, maintenance, repair, and purchase
- Maintain and update the organization’s telephone system
- Manage courier accounts and send/receive parcels
Qualifications
- Business Administration degree or equivalent combination of education and experience
- A minimum of three years of proven success in an administrative/operational role
- Must be familiar with Mac operating systems
- Must be familiar with Google Suite and MS Office Suite
- Excellent computer and office equipment skills, including Salesforce, Excel, and Xerox machines
- Accounting and accounts receivable experience is an asset
- Knowledge of how to troubleshoot common computer and IT issues
Skills Required
- Organized, efficient, deadline-oriented, team-player, responsible, and reliable
- Excellent proactive communication skills (spoken and written)
- Comfortable working in a fast-paced environment with frequent deadlines
- Ability to work with remote colleagues across the country
- Familiarity with The Walrus is an asset
- Knowledge of non-profit operations
Compensation and Benefits
The compensation package includes a competitive base salary of $55-$57,000, with a full benefits package consisting of medical, dental, vision, prescription, and paid vacation. This also includes flexible, hybrid work, with a collaborative office environment in downtown Toronto. We also have half-day summer Fridays, and a week off over the winter holiday break.
How to Apply
Please send a cover letter and résumé to careers@thewalrus.ca with the following subject line: “Office Manager: [your name].” The deadline for applications is 11:59 p.m. ET on Friday, July 26, 2024. The expected start date is end of August/early September.
The Walrus is committed to diversity, inclusion, and accessibility in the workplace. We value employment equity and strongly encourage applications from Indigenous, Black, and other racialized people; people with disabilities; people of all genders; and LGBTQ2+ people. If you require any accommodation in the recruitment process, please let us know by email at careers@thewalrus.ca.
The Walrus office is in downtown Toronto, and our staff is based across Canada. This position is based in Toronto and requires the successful candidate to be in the office at least three days a week.
Applicants must be eligible to work in Canada to qualify. Only candidates selected for an interview will be contacted. Thank you for your interest.
