EVENTS AND MEDIA COORDINATOR
The events and media coordinator’s primary role is to work closely with the director of events and the Walrus events team to manage the fast-paced national program of content and revenue-generating events, including the Walrus Talks, Walrus Leadership Dinners, and more. The ambitious and expanding events program at the Walrus is central to the success of the organization, and this new position will play an important role.
Responsibilities include finding, inviting, and tracking event guests; writing and preparing event programs and materials; working with organizational databases; creating and executing publicity and marketing campaigns for each event; managing media outreach for earned media coverage; working internally with other departments to execute event marketing plans; developing external promotional partnerships; working with the director of events to identify and book speakers; booking travel for speakers and events staff; preparing post-event reports; conducting research; fostering positive audience relations; and more.
This position requires a bachelor’s degree and two years of events and/or marketing experience.
Other skills and qualifications
Basic office computing on Apple platforms; knowledge of databases (Salesforce knowledge a bonus); basic design ability helpful; knowledge of Canadian media landscape; experience in marketing and media outreach; finely tuned organizational skills; a high level of motivation and keenly developed goal-and deadline-oriented habits; a strong work ethic; an ability to manage multiple relationships and projects simultaneously and with an eye to both short-term and long-term deadlines and goals; and the capacity to work independently while being an excellent team player.
The ideal candidate is passionate about the national conversation and the core areas of focus at The Walrus: arts and culture; the environment; politics and world affairs; fiction and poetry; health and science; and law and justice. The candidate will possess intellectual curiosity, as well as the eagerness to make Walrus events successful in every way—throughout our multi-platform ecosystem and from coast to coast to coast. This position involves some travel and occasional evenings.
The foundation will provide a competitive compensation package, including an annual base salary and benefits. This position is available immediately.
Qualified and interested candidates are encouraged to send a cover letter and CV to firstname.lastname@example.org before January 31, 2017.
The philanthropy coordinator is a member of a small but dedicated team of fundraising professionals building long-term donor relationships in support of the Walrus Foundation’s educational mandate to foster public debate on matters vital to Canadians.
The philanthropy coordinator plays a key role in stewarding all donors and supporting cultivation and solicitation activities. Under the guidance of the director of development and strategic communications, the coordinator assists with all departmental initiatives such as annual giving campaigns, grant proposal/report writing, donor cultivation, prospecting research, events, and seeking other opportunities for donor engagement.
Cultivation and Solicitation Activities
- Research and identify prospective foundation funders, major donors, and corporate sponsors
- Assist with the acquisition of individual, foundation, and government grant revenue by conducting research and writing proposals
- Provide support for the cultivation and solicitation of major-gift prospects by developing and maintaining tracking systems, providing detailed data entry, and running reports
- Contribute to the preparation and coordination of fundraising strategies and materials, including customized proposals and information packages for prospects
- Coordinate direct-mail and annual giving campaigns
Grants and Grants Management
- Research new funding opportunities
- Write and edit grants and impact reports
- Manage the grants application and reporting calendar
- Manage and maintain grant files to ensure all grant-related correspondences, guidelines, and requirements are documented in the database as well as in other files
Donor Relations, Stewardship, and Gift Processing
- Draft donor and stewardship correspondences, including cultivation, solicitation, and acknowledgement letters
- Ensure procedures and standards for timely and accurate acknowledgement of donors are met for every gift
- Manage record keeping on programmatic activities and achievements for use in reports to stakeholders
- Ensure accurate listing of all donors to the Walrus Foundation for the purposes of recognition
- Support the management of the annual Walrus gala and three or four smaller fundraising and cultivation events throughout the year
- Coordinate logistics and sponsorship outreach, solicit in-kind donations, and manage volunteers and collateral
- Create invitations and manage guest-list preparation and RSVPs
- Provide administrative support for the department, which includes, but is not limited to, drafting correspondences, pledge reminders, gift agreements, briefing documents, and reports; generating mailing lists; and engaging in filing and file management
- Maintain the Salesforce database for all donor activity to ensure data integrity and also produce reports and extractions
- Provide administrative support to the board of directors by taking meeting minutes and managing board documents
Education, Skills, and Abilities
- A bachelor’s degree and formal fundraising-management training
- A minimum of three years of fundraising experience
- Experience with Salesforce or other fundraising databases and the ability to work with a database to input, track, and analyze data
- Exceptional interpersonal, oral, and written communication skills
- The ability to support several projects at one time with a high degree of efficiency and thorough attention to detail and follow-through
- The ability to plan, organize, and prioritize work, while handling multiple tasks and interruptions with poise and patience
- The ability to take initiative and demonstrate a flexible approach in responding to needs as they arise
- The ability to exercise discretion and tact with sensitive and confidential information and situations
- The ability to work independently or as a member of the team, with minimal supervision
- A passion for the work of the Walrus Foundation and a commitment to a career in fundraising
- Conduct that demonstrates adherence to the AFP standards of professional practice
To apply, please submit a cover letter and resume to email@example.com. Applications will be considered on a rolling basis until the position is filled.
The Walrus Foundation is not currently accepting Fellowship applications. A new round of hiring will commence in the spring of 2017.
The Walrus Editorial Fellowship Program—a pilot project funded by the Chawkers Foundation and other like-minded donors, and administered by the charitable, non-profit Walrus Foundation—trains young professionals in editorial work, to the rigorous standards of Canada’s celebrated magazine of long-form journalism, ideas, and culture. Editorial Fellows research story ideas with editors, and fact-check and proof the content of The Walrus in print and mobile editions. Additional “desk assignments” include reviewing unsolicited submissions; monitoring and compiling web comments, tweets, and letters to the editor; gathering biographical information for the Contributors page; and assisting the online and tablet editors with digital and expanded content.
Editorial Fellows also have access to training seminars led by editors and staff of the Walrus Foundation, in topics ranging from copy editing and magazine theory to circulation and non-profit development. The full-time fellowships pay $400 per week per fellow, for six months.
We are eternally grateful to our founding donor, the Chawkers Foundation, for its support of education, training, and all things Walrus.
The following individuals may be considered eligible for an internship in the disciplines of art, digital, marketing, events, development at the Walrus Foundation:
- A secondary school student who performs work under a work experience program authorized by the school board that operates the school in which the student is enrolled;
- An individual who performs work under a program approved by a college of applied arts and technology or a university.